How Do I Automate My Business with AI?

It’s not just possible—it’s necessary. Welcome to the era of working smarter, not longer.

May 13, 2025

n This Issue

  • What AI automation really means (and what it doesn’t)

  • A real retailer saving hours every week with automation

  • The #1 tool to start with

  • A copy-paste ChatGPT prompt to unlock your first workflow

  • Your top FAQs about AI + business automation

🧠 1-Minute Breakdown

You don’t need to be a tech wizard to automate your business.
AI tools today are no-code, drag-and-drop, and can handle everything from lead follow-ups to scheduling, reviews, and emails.

Want to stop doing repetitive tasks every week?
Want to stop losing leads because someone forgot to reply?

AI automates it all—faster than hiring, and a hell of a lot cheaper.

🔍 Main Story: How to Automate Your Business with AI (Without the Overwhelm)

Let’s be real: small business owners are exhausted.
You’re juggling admin, customer service, marketing, sales—and probably still checking email at midnight.

Here’s the fix: AI automation.

Think of AI as your digital operations team, running in the background 24/7.

✨ Step 1: Identify What’s Sucking Your Time

Ask yourself:

  • Am I repeating the same emails or texts every day?

  • Am I manually updating a spreadsheet or calendar?

  • Am I chasing down leads I should’ve already closed?

If yes—those are your first AI automation opportunities.

✨ Step 2: Choose the Right Tools

Here’s a proven starter stack:

  • ChatGPT – for writing messages, answers, or ideas

  • Make.com or Zapier – to connect your apps and automate workflows

  • HighLevel (via Simply AI) – to handle CRM, texts, emails, reviews, funnels—all in one place

If you're a beginner: start with just one tool, and automate just one task.

✨ Step 3: Build Your First AI Workflow

Let’s say you run a cleaning service.

You could automate:

  1. A lead fills out a form

  2. HighLevel sends them a text + email with a link to book

  3. ChatGPT writes a personalized response if they reply

  4. If no response, a follow-up is triggered 24 hours later

  5. If booked, a review request goes out after the job is done

No humans touched it. No leads lost. That’s AI in action.

🛠️ Tool of the Week: Make.com

Want to automate literally anything—without coding?

Make.com lets you:

  • Drag and drop AI steps into workflows

  • Connect ChatGPT with Google Sheets, CRMs, email platforms, and more

  • Run automations 24/7 in the background

It’s powerful, visual, and built for non-tech folks.
🔗 Try Make.com here

💬 ChatGPT Prompt of the Week

“Act like an automation expert. I run a [type of business]. Suggest 10 business tasks I should automate with AI tools like ChatGPT, Zapier, or Make.com. Include tools and simple descriptions for each.”

Copy, paste, and get clarity.

📈 Real Story: Amarra Automates & Wins

🛍️ Business: Amarra — Formalwear Brand (New Jersey)
😫 Pain: Manually writing product descriptions, handling customer questions, and overstock issues
🤖 AI Stack: ChatGPT, chatbot, predictive inventory tools
🔥 Wins:

  • 60% reduction in content time

  • 70% of customer service now handled by bots

  • 40% drop in overstock waste

❓ FAQs: AI + Business Automation

1. How to use AI to automate your business?

Start with high-friction, repeatable tasks—like follow-up emails, lead tracking, and scheduling. Tools like HighLevel, ChatGPT, and Make.com make this easy.

2. How do I implement AI into my business?

Don’t overthink it. Pick one bottleneck—say, lead follow-up.
Set up a simple automation using HighLevel + ChatGPT to message leads within 5 minutes. Then build from there.

3. How can AI be used for automation?

AI can:

  • Write emails

  • Answer FAQs

  • Trigger actions based on customer behavior

  • Route leads, schedule calls, update CRMs
    It’s smarter than a VA, cheaper than a team.

4. Which AI tool is best for automation?

Top tools:

  • Make.com (workflow builder)

  • ChatGPT (language + logic)

  • HighLevel (all-in-one business CRM + automations)

  • Tidio or Botpress (chatbots)

5. Is Make automation free?

Yes—Make.com has a solid free plan for light usage.
Paid plans ($9–$16/mo) unlock powerful workflows. Still way cheaper than a virtual assistant.

6. How do I set up an automated business?

Step-by-step:

  1. Identify repeatable tasks

  2. Choose tools (ChatGPT, Make, etc.)

  3. Build your first simple workflow

  4. Test, refine, scale

  5. Stack automation wins over time

Or just let Simply AI build it all for you.

🚀 Want to Automate Without the Headaches?

Simply AI is the plug.
We audit, build, and deploy AI workflows so your business runs smoother—with less stress and zero fluff.

✅ Automation setups
✅ CRM + AI chatbots
✅ Industry-specific workflows